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A thorough reviews and basic understanding of the "Master Training" manual will make completing your customized products much easier
The “Customize” icon on the dashboard is your access to changing anything in your documents. If you want to create a large insert in to a question that can have a lengthy response, you should create the document in a Word file, cut the document, then paste into the response area as “plain text”. This will ensure your spacing, fonts and the like are maintained as you created them in the Word file. If you make any changes in the “Customize” section, be sure to select “SAVE” option after the last question.
Your products will not complete until every question is answered. While it may seem there are many questions to answer, this is by design to allow a product to be customized to your individual office.
If you wish further customization, you will need to complete the product then download it from the documents section to a Word or PDF format where you will have total ability to change anything. However, THIS IS NOT RECOMMENDED – deviating from the product design may result in eliminating or changing policies that are required by law. A downloaded and further customized document cannot be placed back in to the app, which means automatic updates from PCS will not occur.
Once your products are completed you will need to train your staff. There are two options here:
* When adding staff members, be sure to choose the appropriate access level:
From the dashboard, the “Documents” icon will allow you to view all of your completed compliance documents. If you want to print a document, select it, and after it loads you will see (on the right) an option to export it to a PDF or Word file – your choice. You can then print the document from the download. Do NOT attempt to print the document directly from the website – the fonts and layout will not transfer correctly. Always download to a Word or PDF document then print. In some cases, the document may have minor spacing or font issues which you can easily fix before printing. The following documents should be printed:
You may print any other documents you need or wish but it is not required. Any additional documents may be downloaded and printed from the "Documents" section at any time.
The “Download” icon is a link to additional documents that you should rarely need to access but in most cases you are required by law to have them.
You will need to review your HIPAA policies once a year – especially your security risk assessment. Document you have done this by going back to the customization option and changing the date in the question “Date you last revised your HIPAA policies”. Hit “Save” and your manuals will automatically update to the new review date. Do this even if you have made no specific changes to your policy – this will document that you did review them even if no changes were made.
While a yearly review is required, you are not required to retrain your staff yearly unless significant changes are made in the policies. PCS recommends a staff meeting once a year to go over HIPAA, Hazard and Fraud and Abuse (see training manual for more information). Use the Training Log to document this has been accomplished.